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Assistant Project Manager

Position summary: 

  • Assist Project Executives, Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met
  • Exercise independent judgment related to day-to-day administration of projects

Responsibilities:

  • Assist the Project Manager, Senior Project Manager and Project Executive in all phases and aspects of the project
  • Provide support to Field Staff
  • Follow the Company SOP’s

Project Start-Up:

  • Review Owner contract and become familiar with terms & conditions
  • Distribute all short interval and overall of construction project schedules.  Ensure subcontractors have the most up to date CPMs
  • Produce Phasing / Logistics plans with PM, SPM, and/or PX
  • Work to obtain all necessary permits as requested by the PM
  • Review drawings and specifications to become completely familiar with the project
  • Complete leveling sheets, scope review, and complete buyout as requested by PM
  • Produce the Submittal Register

Ongoing Projects:

  • Work with Project Administrator to ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site.  APM to follow up on collection of all non-received documents and escalate any issues to the PM
  • Attend weekly project meetings as requested by PM
  • Review project logs (RFIs, Submittals, PCOs) with Superintendent on a weekly basis
  • Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications
  • Collect and draft all project RFIs
  • Collect superintendent daily reports, weekly project pictures and safety documentation.  Review for completeness and forward to PA to scan and saves in project folder.  Inform PM of deficiencies
  • Collect and distribute coordination drawing from appropriate subcontractors. Review drawings with Project Manager and Superintendent.  Set up coordination meetings for PM to chair
  • Collect subcontractor change requests for review by the PM
  • Complete quantity take-offs as required

Project Closeout:

  • Distribute all punchlists and the follow-up as necessary to ensure timely completion of punchlist work
  • Collect all required documents for certificate of occupancy and / or licensure (DPH requirements, affidavits, inspector sign offs, etc)
  • Assemble the close out matrix and review with Project Admin. Monitor progress of the collection of documents by the PA and address non-compliant subcontractor directly

Necessary Attributes:

  • Possess Company Core Values: honesty, integrity, and family values
  • Possess judgment to know when to appropriately escalate issues up the chain of command
  • A strong sense of urgency and self-initiative
  • Knowledge of construction principles, techniques, and procedures
  • Skill in the use of computer software including word processing, spreadsheets, and project scheduling applications.  Bluebeam and CAD skills a plus
  • Ability to effectively communicate present information in oral, written and graphic form
  • Demonstrated skills in organizing and analyzing information to proactively find solutions for construction projects
  • Ability to read architectural / engineering plans and specifications
  • Strong organizational skills with the ability to prioritize
  • Always respect the client and maintain a “whatever it takes” attitude to addressing the client’s needs
  • Interact with supervisors and peers to learn from and develop the skills to be a project manager
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