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Assistant Project Manager

Position summary: 

  • Assists Project Executives, Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. 
  • Exercises independent judgment related to day-to-day administration of projects.

 

Responsibilities:

  • Assist the Project Manager, Senior Project Manager and Project Executive in all phases and aspects of the project.
  • Provide support to Field Staff.
  • Follow the Company SOP’s.

 

Project Start-Up:

  • Review Owner contract and become familiar with terms & conditions.
  • Distribute all short interval and overall of construction project schedules.  Ensure subcontractors have the most up to date CPMs.
  • Produce Phasing / Logistics plans with PM, SPM, and/or PX.  
  • Work to obtain all necessary permits as requested by the PM.
  • Review drawings and specifications to become completely familiar with the project.
  • Complete leveling sheets, scope review, and complete buyout as requested by PM.
  • Produce the Submittal Register.

 

Ongoing Projects:

  • Work with Project Administrator to ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site.  APM to follow up on collection of all non-received documents and escalate any issues to the PM. 
  • Attend weekly project meetings as requested by PM. 
  • Review project logs (RFIs, Submittals, PCOs) with Superintendent on a weekly basis.  
  • Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
  • Collect and draft all project RFIs.
  • Collect superintendent daily reports, weekly project pictures and safety documentation.  Review for completeness and forward to PA to scan and saves in project folder.  Inform PM of deficiencies.
  • Collect and distribute coordination drawing from appropriate subcontractors. Review drawings with Project Manager and Superintendent.  Set up coordination meetings for PM to chair.
  • Collect subcontractor change requests for review by the PM.    
  • Complete quantity take-offs as required.

 

Project Closeout:

  • Distribute all punchlists and the follow-up as necessary to ensure timely completion of punchlist work.
  • Collect all required documents for certificate of occupancy and / or licensure (DPH requirements, affidavits, inspector sign offs, etc)
  • Assemble the close out matrix and review with Project Admin. Monitor progress of the collection of documents by the PA and address non-compliant subcontractor directly.

 

Necessary Attributes:

  • Possess Company Core Values: honesty, integrity, and family values.
  • Possess judgment to know when to appropriately escalate issues up the chain of command.
  • A strong sense of urgency and self-initiative.  
  • Knowledge of construction principles, techniques, and procedures.
  • Skill in the use of computer software including word processing, spreadsheets, and project scheduling applications.  Bluebeam and CADD skills a plus.
  • Ability to effectively communicate present information in oral, written and graphic form.
  • Demonstrated skills in organizing and analyzing information to proactively find solutions for construction projects.
  • Ability to read architectural / engineering plans and specifications.
  • Strong organizational skills with the ability to prioritize.
  • Always respect the client and maintain a “whatever it takes” attitude to addressing the client’s needs.
  • Interact with supervisors and peers to learn from and develop the skills to be a project manager.
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