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Project Manager

Position Summary

The Project Manager is responsible for coordinating and managing all necessary resources throughout the entire project, from start-up through closeout.  The PM ensures that the owner’s/ company’s expectations and budgetary guidelines are met or exceeded.  The PM manages the project from beginning to end including: budget, costs, schedule, risk management, insurances, general work performance and quality, and overall progress against the plan.   

Responsibilities

  • Lead and communicate with field supervision, subcontractors and vendors to assist them in working to the project schedule
  • Represent the company with owner(s), architects, consultants, government authorities, vendors and subcontractors
  • Administer all financial aspects of the owner’s contract, subcontracts, and purchase orders
  • Build effective working relationships with clients and the project team members
  • Manage multiple projects depending on size, complexity, and type
  • Perform all duties of the Assistant Project Manager should project size, budget, or staffing limitations exist
  • Evaluate APM performance and identify training needs.  Conduct training of others.  Foster team approach internally
  • Follow the company's SOPs

Preconstruction

  • Work with selected team on proposal and presentation
  • Provide constructability reviews of drawings and budget updates as necessary and coordinate input from Superintendent
  • Become an integral part of the preconstruction team
  • Review subcontractor bidders list and amend as required
  • Review and discuss any onerous client RFP requirements with Project Executive and / or Sr. Project Manager

Project Start-Up

  • Obtain all necessary permits
  • Review drawings and specifications to become completely familiar with the project
  • Review prime contract with Project Executive and Superintendent.  Ensure any specific contractual conditions are included in subcontract documents
  • Prepare original budget summary and review with Superintendent prior to submitting to accounting
  • Develop contract schedule with Superintendent.  Identify and track any special requirements (such as owner furnished items, DPH sign offs, 3rd party accreditations, etc)
  • Develop RFI, COR, and submittal requirements, process and review with Superintendent and APM
  • Review RFI, COR, and submittal procedures with owner/ architect/ Superintendent/ APM
  • Review field mobilization and site access plan with Superintendent (ICRA, ILSM, Campus rules, etc). Obtain approvals from owner, town and/or city
  • Identify all utility requirements and assign responsible party and track/assist progress
  • Prepare subcontractor start-up package and chair subcontractor kick-off meeting.  Include owner/architect as appropriate
  • Procure critical subcontractors immediately and complete buyouts to meet project schedule requirements.  Not to exceed 60 days
  • Include Superintendent input when creating subcontractor exhibit B scope sheets

Ongoing Projects

  • Attend weekly project and subcontractor meetings, manage preparation and distribution of meeting minutes well in advance of next meeting and maintain close client, architect and engineering relations; chair as appropriate
  • Manage maintenance of project logs (RFIs, Submittals, CORs) and review with Superintendent/owner/architect/APM on a weekly basis
  • Conduct weekly project team meeting / conference call with PX/APM/PA/Superintendent. Review job status, logs, cost forecast, schedule, etc
  • Monitor executed subcontracts and insurance certificates.  Verify subcontracts and insurance are in place prior to a subcontractor working in the field.  Track subcontractor bonds as required
  • Price out PCOs in a timely manner and submit monthly owner change orders as required
  • Update & distribute project master schedule with input from Superintendent on no less than a monthly basis
  • Manage on monthly basis cost report, projected cost forecast, and make budget adjustments in preparation for job cost review. Ensure that all potential exposures are forecasted and reviewed monthly
  • Walk jobsite on no less than a weekly basis.  Review quality of work installed with Superintendent to assure as minimal a punchlist as possible
  • Assist Superintendent in resolution of all critical issues, RFIs, etc. that could affect quality, cost, or schedule.  Provide documentation as necessary
  • Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations

Project Closeout

  • Complete and implement project closeout checklist
  • Manage issuance and completion of punchlist to Subcontractors and identify date that punchlist work needs to be complete and verified in writing of completion by subcontractor
  • Prepare final owner billings in a timely manner and submit final billings, including retention within 30 days of obtaining C of O
  • Identify project completion date with owner and obtain certificate of substantial completion if appropriate
  • Issue final subcontract change orders and update final cost report within 60 days of obtaining C of O
  • Manage close out documentation assembly for submission to owner
  • Manage timing of archiving files   

Relationship Development

  • Develop and maintain close communication with owner and architect and understand their expectations.  Foster collaborative and team oriented approach
  • Maintain close subcontractor relations with communication, fairness, issuing timely change orders and timely payment
  • Maintain good relations with government agencies
  • Get to know all parties involved with the project, including owner’s vendors and consultants
  • Lead by example
  • Mentor Assistant Project Managers and Project Administrators assigned to the team
  • Maintain open communication with President, Project Executive, Sr. Project Managers, Superintendents and project team
  • Market/communicate with client, owner and architect on other potential projects they are working on that the company could assist

Financial Management

  • Approve subcontractor and material invoices in accordance with published schedule from accounting. Ensure timely completion to keep requisition process on schedule
  • Manage all requisitions and payments including lien releases and project payroll.  Maintain best possible cash flow throughout the project and address/communicate issues proactively & promptly
  • Review all requisitions prior to distribution to owner/architect for accuracy and completeness

Necessary Attributes

  • Possess company core values: honesty, integrity, family values
  • Be driven by the leading corporate vision of a client focused company
  • Excellent business judgment demonstrated by consistently achieving project objectives while developing/maintaining outstanding relationships with owner, architect & subcontractors
  • Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract provisions
  • Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
  • Ability to constantly multi-task and handle competing priorities between company business needs, organizational issues, and sound customer relations
  • Possess judgment to know when to appropriately escalate issues up the chain of command
  • A strong sense of urgency and self-initiative.  Able to quickly analyze and react to complex issues
  • Excellent problem-solving skills and the ability to confidently and decisively take action
  • Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
  • Train, develop, and mentor staff
  • Always understand the clients’ needs and do whatever it takes to help them achieve their goals
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